Handle grant proposals for large projects and collaborated with the CEO on processing approvals.

Plan and coordinate logistics and materials for board meetings, committee meetings and staff events.

Order and distribute office supplies while adhering to a fixed office budget.

Greet numerous visitors, including VIPs, vendors and interview candidates.

Maintain a clean reception area, including lounge and associated areas.

Assess urgency and priorities before accepting or declining appointments and meetings with the CEO.

Planned multi-scale events. This included fundraising, vendor coordination, and decoration. Raised over $4,000 in giveaways and donations for 1000+ employee appreciation event.

Handled scheduling for members of the senior leadership team including Assistant Vice Presidents and CIO.

Answered and managed incoming and outgoing calls for the CIO/Vice President and handling each request appropriately and professionally.

Responsible for coordinating domestic and international travel arrangements, including booking airfare, hotel, and transportation.

Handled all travel authorizations and expense report for all current travel.

Supported purchasing requirements for the department, researched items & obtained price quotes, entered information into the university system, received purchase orders and maintained procurement documentation as required.

Coordinated travel arrangements for staff, guests, and speakers.

Responsible for scheduling and maintaining the Director and leadership team’s calendar for the School.

Assisted and coordinate School luncheons and compile material for related on and off-site meetings.

Acted as a liaison and maintain open lines of communication among faculty, staff, and the Director of the School to ensure proper communication and reporting practices.

Assisted in planning all School events by establishing budgets and choosing venues; negotiating with suppliers, vendors, and entertainers.